Event management is a diverse and sprawling topic which is why the following pages have been broken down into event areas so that specific managers can see how Green Chief Sustainability could make environmentally sound improvements for them.
It is also intended to act as a resource for anyone putting on an event without employing our expert services. We do this because we believe that environmental sustainability in the music and events sector is a utilitarian challenge that must be tackled for the greater good of our industry, and not an opportunity to squander knowledge that could enable other events organisers to make a difference.
Once an event or festival contacts us operate at an event we follow the process set out below.
Primarily we get an idea of the magnitude that the event or festival wishes us to be involved with. Then we ascertain the operational needs of the event and the physical areas which we are to be responsible for. At this point a fee can be calculated for our services.
Secondly we get an idea of how your event currently runs by looking over any useful data that may have been accumulated (such as last years waste by volume) and familiarize ourselves with the site. Whilst doing this, we formulate a proposal detailing goals, initiatives and operational systems alongside an estimated budget and staffing roster and details of any materials that may be required.
Once the proposal and budget has been agreed upon, then we then start the dialogue between local contractors, suppliers, the site manager, volounteer co-ordinators, marketing and press people and other line managers involved within the event that we may need to work alongside. Timely updates on our progress are forwarded to event management which can be arranged in person, via email or on site.
As the event or festival draws closer, GCS move onto site to set up infrastructure and manage the operational side of the sustainability systems. Depending on what areas we have been contracted to focus on, we can be on site for anywhere from 5 days to 3 weeks and act as problems solvers and ‘go to’ people who oversee the practical side of waste management.
Then finally, after the event, we can produce a report which:
- Suggests modifications to systems for further improvement
- Details procedures in a step-by-step manner
- Analyses any data which has been collected
- Includes a completed budget
- Includes a press release
- Includes a staff roster
This report then becomes integral to future sustainability plans as well as providing a year on year record of achievement. The detailed nature of the report means that operations can be kept in-house or can be easily outsourced at future events.